Corporate Secretarial Services in Singapore: Why Every Company Needs One

What Are Corporate Secretarial Services?

In Singapore, every company incorporated under the Companies Act is legally required to appoint a company secretary within six months of incorporation. This role is not ceremonial — the company secretary ensures your business meets its statutory obligations, files the correct documents on time, and maintains good corporate governance.

For many SMEs and startups, outsourcing corporate secretarial duties is the most efficient and compliant solution.

Why Corporate Secretarial Services Matter

Non-compliance with statutory requirements can lead to serious consequences, including:

Financial penalties from ACRA
Invalid resolutions or annual filings
Business disruption due to administrative delays
Disqualification of company directors

A qualified corporate secretary helps you avoid these risks by managing your company’s obligations accurately and promptly.

Key Responsibilities of a Corporate Secretary

Statutory Compliance
Ensuring timely filing of annual returns, changes to company details, and maintenance of company records.
Board Support
Preparing board meeting agendas, resolutions, and minutes.
Regulatory Liaison
Acting as the bridge between your company and ACRA, IRAS, and other regulatory bodies.
Shareholder Matters
Issuing share certificates, updating shareholding changes, and maintaining the shareholder register.
Maintenance of Company Registers
Including registers of directors, members, charges, and secretaries.
Filing of Resolutions and Changes
Changes in directors, share capital, registered address, or constitution must be filed correctly and promptly.

Mandatory Compliance Tasks in Singapore

Task	Deadline / Frequency
Appointment of company secretary	Within 6 months of incorporation
Annual General Meeting (AGM)	Within 6 months after financial year end (unless exempted)
Annual Return Filing with ACRA	Within 7 months of financial year end
Maintenance of statutory registers	Ongoing
Filing of changes (e.g. directors, shares)	Within 14 days of resolution

Missing these deadlines may lead to penalties or enforcement action from ACRA.

Why Outsource Your Corporate Secretarial Services?

Many business owners choose to outsource this role due to:

Lack of in-house expertise in statutory compliance
Frequent changes in company structure or shareholders
Need for cost-effective, reliable support
Time constraints in managing ongoing filings

Outsourcing ensures that a qualified professional handles your filings while you focus on growing the business.

How Excellence Singapore Can Help

Our corporate secretarial services include:

Acting as your named company secretary
Preparing and filing annual returns and resolutions
Maintaining statutory registers and records
Updating ACRA on company changes
Drafting minutes and board resolutions
Advising on corporate governance and compliance

We also offer support for complex actions like share transfers, restructuring, and striking off companies.

Comprehensive Corporate Support

Our clients often pair secretarial services with:

Company incorporation
Accounting and tax compliance
Payroll and CPF registration
GST and licensing support
Virtual office and nominee director services

This integrated approach ensures full regulatory coverage with one trusted provider.

Conclusion: Stay Compliant, Stay Confident

A reliable corporate secretary is more than just a regulatory checkbox — they are key to maintaining your company’s legal standing in Singapore. Let our professionals manage your compliance while you focus on business growth.